What happens after I submit an application?

Applications are reviewed and confirmed within 2-5 business days. 

Who can I expect to meet at the Annual Meeting?

Last year’s Annual Meeting featured 170+ sessions, 750+ expert speakers, and 1,500+ posters. This year, we’re raising the bar with even more opportunities to explore the latest breakthroughs in cell and gene therapy. Explore the attendee demographics below to see the global mix of researchers, clinicians, industry leaders, and regulatory experts who joined us last year — and who you can expect to connect with this year.

What key dates should I know as an exhibitor for ASGCT 2026?

December 2025:
Detailed information regarding the Exhibitor Console, Exhibitor Registration and Housing, and the Exhibitor Service Manual will be available. This will include:

  • Login instructions for the Exhibitor Console

  • Registration details and badge allotments

  • Housing information through the official provider

  • Access to the Exhibitor Service Manual and ordering instructions

  • Important dates, approved vendors, and more

March 16, 2026:

  • Deadline to secure an exhibit booth

March 31, 2026:
Deadline to submit the following via the Exhibitor Console:

  • Island booth renderings

  • Hanging sign renderings

  • Hanging light systems

  • Exhibit booth demonstrations

  • Food & Beverage (F&B) requests

  • Exhibitor photography and videography requests within the exhibit hall

  • Update online Exhibitor Directory information (instructions will be provided in December 2025)

What comes with my exhibit booth?

Booth Type

Price

What’s Included

Important Notes

(Not Included)

In-line Booth (10'x10'–10'x30')

$74

per sq. ft.
  • 8' back wall drape & 3' side rail drape
  • 1 full conference badge per 100 sq. ft. (includes access to the ASGCT Events App)
  • 1 booth personnel badge per 100 sq. ft. (no access to the ASGCT Events App)
  • Basic Online Exhibitor Directory Listing
  • Liability insurance is included with your booth fee—no need to purchase separately or submit a certificate. You're fully covered and compliant.
  • Complimentary basic Wi-Fi

All exhibit booth space is unfurnished, and electricity is not included. All booths must be carpeted or have appropriate flooring—bare floors are prohibited. The 2026 Exhibitor Manual, including vendor ordering details, will be released in December 2025.

Island Booth (20'x20'+)

$87

per sq. ft

All standard benefits listed above (except pipe/drape not included for islands).

Same exclusions as above.

Additional Fees

Corner Fee

$550

Applies to any in-line booth with a corner exposure not located on a main aisle.

Premium Corner Fee

$825

Applies to any in-line booth with a corner exposure located on a main aisle. 

Available Discounts

Discount

Amount

Eligibility Criteria

Non-Profit Discount

$3,500 off

Booth must be in the Non-Profit Pavilion (required) and meet one or more of: 501(c)(3) status, university, academic institution, government agency, or have a .edu/.gov/.org domain.

First-Time Exhibitor Discount

$500 off

Must be first time exhibiting at an ASGCT Annual Meeting; eligibility confirmed by ASGCT.
 

Do I receive complimentary registrations with my exhibit booth?

Yes! The Exhibitor Registration Portal will be available inside the Exhibitor Console in December 2025. Complimentary exhibitor registrations are based on booth size:

  • (1) Full Conference badge per 100 sq. ft. of booth space. Grants full access to the Annual Meeting, including the ASGCT Events App.
  • (1) Exhibitor Booth Personnel badges per 100 sq. ft. of booth space. Grants access only to the in-person Exhibit Hall. No access to the ASGCT Events App.

Is Wi-Fi included?

Complimentary Wi-Fi will be provided to meeting attendees throughout the Thomas M. Menino Convention & Exhibition Center, including the Exhibit Hall. Exhibitors are not required, but are encouraged, to purchase additional internet offerings for an independent connection. An internet order form will be included in the Exhibitor Service Manual.

Where do I find the Exhibitor Service Manual?

The 2026 Exhibitor Service Manual will be released in December 2025. It will include detailed information from the official decorator, as well as order forms for lead retrieval scanners, A/V, telephone and internet services, catering, shipping, and more.

All exhibit booth space is sold unfurnished, and electricity is not included. Non-island booths include:

  • 8' high back drape
  • 3' high side dividers

All exhibit booth spaces in the Exhibit Hall must be carpeted or covered with appropriate flooring—bare floors are not permitted. Carpet is not included and must be purchased separately by the exhibiting company.

Review the Exhibitor Terms and Conditions for additional information on booth construction and dismantling.

When is move-in and move-out?

Stay tuned for official move-in and move-out hours. Exhibitors are required to follow the final move-in and move-out schedule, which will be released in December 2025 alongside the Exhibitor Services Manual.

Are drawings/prizes/raffles allowed?

Exhibitor led prize contests, awards, drawings, raffles, spin wheels, lotteries, or games of chance of any kind held at any time or place within the ASGCT Annual Meeting are not permitted. Attendees may not be registered for drawings, raffles, or lotteries, which might be conducted after the Annual Meeting. Gaming devices of any description are not allowed in the Exhibit Hall.

Are retail sales allowed on the show floor?

No retail sales are to be conducted in the Exhibit Hall or at the Thomas M. Menino Convention & Exhibition Center. The ASGCT Annual Meeting is held strictly as a means of product and/or services exhibiting and display. Exhibitors must not complete sales by receiving payment or delivering their products in the hall. Violation of this rule may result the exhibitor's exhibit space and/or meeting space being repossessed by Show Management. Orders may be taken for future delivery only.

Can I access attendee lists?

We are unable to share a list of companies and attendee titles participating in the Annual Meeting. However, anyone with a full conference registration will have access to the ASGCT Events App that will have a networking component where you can find the full list of attendees to connect with and schedule meetings. Click here to learn more.

Are there sponsorships and other promotional opportunities available?

Yes! The Sponsor and Advertiser Prospectus will be launched in October 2025. Stay tuned for more information!

How can I increase visibility beyond the booth?

Explore promotional sponsorship options such as career fair tables, sponsored symposia, lounge branding, app ads, and more. You can find more information within our Sponsor and Advertiser prospectus here.

What items am I allowed to distribute as giveaways at my booth?

Giveaways and product samples approved by ASGCT may be distributed from your exhibit booth. Requests for items other than the below list of pre-approved items must be submitted to the Exhibitor Console by March 31, 2026. Written notification will be sent upon ASGCT approval of the items.   

Automatically Approved Giveaway Items: 

  • Pens 
  • Stress balls 
  • Company branded bags / totes 
  • Educational materials / brochures 
  • Stationary items (notebooks, sticky notes, etc.) 
  • USB drives 
  • Water bottles (empty) 

Giveaway Guidelines: 

  • Cash giveaways are prohibited.
  • All giveaways must not exceed $10 USD in value and must be available to all registered attendees immediately upon request. 
  • Distribution of giveaways and other promotional items outside of the contracted exhibit booth space, designated meeting room, or websites is prohibited for the duration of the ASGCT Annual Meeting.  

Are we allowed to conduct surveys within our exhibit booth?

Incentives in the form of the above giveaway items for attendee surveys are allowed. A cash equivalent (gift cards or coupons) may be given away for surveys only and must not exceed $10 USD in value. 

Where can I find the Exhibitor Terms and Conditions, construction guidelines, cancellation and space reduction guidelines, and more?

What are the show and exhibit hall dates/times?

In-Person Exhibit Hall Hours:
Times are listed in Eastern Standard Time and are subject to change.

All times are in Eastern Standard Time and subject to change.

Tuesdsay, May 12, 2026: 9:00 AM - 6:30 PM 
Wednesday, May 13, 2026: 9:00 AM - 6:30 PM
Thursday, May 14, 2026: 9:00 AM - 6:30 PM

Exhibit Hall Location = Hall C + B2 of the Thomas M. Menino Convention & Exhibition Center.